For many small business owners, speaking to their accountant once a year feels “normal”. Annual accounts are prepared, tax returns are filed, and that’s it until the next year rolls around.
But in reality, annual contact is rarely enough — especially for growing businesses.
So how often should you be speaking to your accountant? The answer depends on your business, but for most, it’s far more frequently than they think.
The problem with annual-only contact
When you only speak to your accountant once a year, conversations tend to focus on:
- what has already happened
- what tax is now due
- what could have been done differently
By that point, it’s usually too late to change anything.
This reactive approach can lead to:
- unexpected tax bills
- cashflow pressure
- missed planning opportunities
- decisions being made without financial clarity
An accountant should help you plan ahead, not just report the past.
How often should you speak to your accountant?
Here’s a practical guide.
🔹 Once a year – suitable only for very simple businesses
Annual contact may be sufficient if:
- you’re a sole trader with low, stable income
- there’s little change year to year
- you don’t employ staff
- VAT and cashflow are straightforward
Even then, many businesses still benefit from at least one additional check-in.
🔹 Quarterly – the minimum for most growing businesses
Quarterly reviews are often the sweet spot.
They allow your accountant to:
- review management figures
- flag cashflow or tax issues early
- adjust tax planning before year end
- support better decision-making
For VAT-registered businesses, quarterly reviews fit naturally with VAT cycles and help avoid nasty surprises.
🔹 Monthly – ideal for scaling or complex businesses
Monthly contact is particularly valuable if:
- your turnover is growing quickly
- margins are tight
- you employ staff
- cashflow fluctuates
- you want proactive advice, not just compliance
Monthly reviews help you:
- understand profitability trends
- monitor costs and margins
- forecast cashflow accurately
- make confident decisions with up-to-date numbers
This is where accounting becomes a tool for growth, not just a legal requirement.
Red flags you’re not speaking to your accountant often enough
You may need more regular contact if:
- you’re unsure how much tax to set aside
- you only look at your numbers once a year
- you avoid checking your bank balance
- you make decisions without knowing the financial impact
- you feel surprised by tax bills
If any of these sound familiar, it’s usually a sign that reactive accounting is holding you back.
The role of a proactive accountant
A proactive accountant doesn’t just file returns — they:
- explain what your numbers actually mean
- help you plan ahead
- highlight risks early
- support long-term decision-making
Think of them as a financial co-driver, helping you navigate challenges and opportunities as they arise.
So, what’s the right answer?
For most small businesses:
- Quarterly contact is the minimum
- Monthly contact delivers the most value
The right frequency depends on where your business is now — and where you want it to go.
If you’re unsure, a short conversation can usually clarify what level of support makes sense.